Secretary / Team Assistant Guide - Hire or get hired
Your complete guide to the Secretary / Team Assistant Role: Duties, salary & hiring tips
Purpose of the Secretary / Team Assistant
The Secretary / Team Assistant supports a team or department with administrative and clerical tasks, ensuring effective coordination and timely execution of operational duties.
Secretary / Team Assistant's duties and responsibilities
• Diary & Meeting Support:
Schedule meetings and manage calendars for team members.
• Document Handling:
Prepare, format, and distribute correspondence and reports.
• Team Support:
Coordinate travel, events, and internal communications.
• Filing & Records:
Maintain digital and physical filing systems.
• Communication:
Liaise with clients, suppliers, and internal stakeholders.
Schedule meetings and manage calendars for team members.
• Document Handling:
Prepare, format, and distribute correspondence and reports.
• Team Support:
Coordinate travel, events, and internal communications.
• Filing & Records:
Maintain digital and physical filing systems.
• Communication:
Liaise with clients, suppliers, and internal stakeholders.
Requirements and qualifications for a Secretary / Team Assistant
• 2–4 years’ experience in team or admin support
• Strong communication and interpersonal skills
• Highly organised with attention to detail
• Proficiency in MS Office (Word, Excel, Outlook)
• Ability to multitask and support a dynamic team
• Strong communication and interpersonal skills
• Highly organised with attention to detail
• Proficiency in MS Office (Word, Excel, Outlook)
• Ability to multitask and support a dynamic team
Looking to hire a CFO or looking for a CFO role?
Submit your resume or request talent now and our expert recruiters will be with you shortly. people2people recruitment can assist you with your CFO staffing needs.
Add your custom HTML here
Recent jobs in Business Support
36%
Retaining staff was accounting leaders #1 challenge in 2022
77%
Qualified roles were the most difficult to fill for accounting leaders in 2022
58%
Hired temporary or contract staff in 2022 to fill an immediate need
Business Support Market Update
2024 was a challenging year for businesses across all sectors, leading to a slowdown in recruitment. As we move into 2025, while the market has slowed, job seekers remain open to new opportunities if salaries and workplace conditions meet expectations. Employers must move quickly and offer compelling value beyond compensation.
Qualified accountants remained the hardest to hire in 2024, with 40% of businesses citing them as the most difficult to fill, followed by transactional finance (17%) and payroll roles (14%). In-demand roles such as finance managers, systems accountants, and specialists in data analytics and sustainability reporting indicate a shift in workforce priorities.
To remain competitive in 2025, 75% of organisations will focus on automation and system improvements, with additional emphasis on upskilling (45%), cash flow management (37%), and compliance (33%). Many businesses are investing in professional development, including certifications, workshops, and AI skill training, to enhance their teams and adapt to new technologies.
86% of businesses preferred maintaining in-house teams for better communication, control, and compliance, and while many employers relied on internal hiring teams, 54% sought external recruitment support within a month, highlighting the ongoing value of recruitment agencies in securing top talent.
Qualified accountants remained the hardest to hire in 2024, with 40% of businesses citing them as the most difficult to fill, followed by transactional finance (17%) and payroll roles (14%). In-demand roles such as finance managers, systems accountants, and specialists in data analytics and sustainability reporting indicate a shift in workforce priorities.
To remain competitive in 2025, 75% of organisations will focus on automation and system improvements, with additional emphasis on upskilling (45%), cash flow management (37%), and compliance (33%). Many businesses are investing in professional development, including certifications, workshops, and AI skill training, to enhance their teams and adapt to new technologies.
86% of businesses preferred maintaining in-house teams for better communication, control, and compliance, and while many employers relied on internal hiring teams, 54% sought external recruitment support within a month, highlighting the ongoing value of recruitment agencies in securing top talent.
